VILLAGE OF ELM GROVE
 13600 Juneau Boulevard
Elm Grove, WI  53122
 
 BOARD OF TRUSTEES
 Monday, February 27, 2023  *  7:30 PM  * Courtroom
 
 AGENDA
 
 Roll Call
 Pledge of Allegiance
 

1.

Public Hearing

2.

Public comments on any subject without any action, except possible referral to a governmental body or staff member

3.

Approval of Agenda


4.

Approval of Minutes

A.

Approval of Minutes - January 23, 2023

Documents:
  1. .2023-1-23 BT Minutes DRAFT.pdf
5.

Report of the Village President - Neil H. Palmer

A.

Consideration and approval of appointment of Patrick McNally to Recreation Committee

Documents:
  1. Patrick McNally Application for Boards, Committees and Commissions.pdf
6.

Report of Fire Chief - David Kastenholtz

Documents:
  1. .FD Jan Report.pdf
7.

Report of Police Chief - Jason Kubiak

Documents:
  1. .PD Chief Memo.pdf
  2. .PD Jan Report.pdf
8.

Report of EMS Director - Dr. Jon Robinson

9.

Report of Village Clerk - Sandee Policello

A.

Review and possible action on a special event permit application for Cruisin' in the Grove Car Show

Documents:
  1. .Cruisin the Grove.pdf
B.

Review and possible approval of Joint Powers Agreement - County 9-1-1 Emergency System

Documents:
  1. County 911 Emergency System Agreement.pdf
10.

Report of Village Manager - David De Angelis

Update on ongoing projects.

Documents:
  1. Board memo 2-24-23.pdf
A.

Review and possible approval of engagement letters for Valbridge Appraisal for appraisal services for acquisitions of the CP Rail abandoned rail corridor and permanent and construction easements for the purpose of daylighting Underwood Creek

Documents:
  1. .Valbridge Appraisal Engagement Letter for CP Elm Grove Rail Corridor 2-20-23.pdf
  2. .Valbridge Condemnation Elm Grove Daylighting Project Appraisal Engagement Letter 2-20-23.pdf
B.

Introduction of process of Village of Elm Grove corporate boundary agreement with the City of Brookfield along North Avenue, for the purpose of detaching certain properties now owned by Waukesha County for right of way purposes

Documents:
  1. General_Boundary_Agreement_Flowchart.pdf
11.

Report of Village Attorney - Hector de la Mora


12.

Report of Standing Committees


A.

Plan Commission - Trustee Michalski

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

Documents:
  1. .PC020623md.pdf
B.

Library Board - Trustee Sayas

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

Documents:
  1. LB022023md.pdf
C.

Public Works - Trustee Schindler

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

Documents:
  1. .PW021323md.pdf
D.

Public Safety - Trustee Sayas

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

E.

Legislative - Trustee Michalski

Documents:
  1. .LC020923md.pdf
1.

Review and possible action on ordinance to establish a Sustainability Subcommittee of the Public Works/Utilities Committee of the Village of Elm Grove

Documents:
  1. Ordinance to Establish a Sustainability Subcommittee of the Public Works and Utilities Committee.pdf
F.

Park and Recreation - Trustee Cornell

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings

Documents:
  1. .RC022023dm.pdf
G.

Administrative and Personnel - Trustee Stuckert

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

H.

Finance and Licensing - Trustee Koleski

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

1.

Review and act on Resolution 20230227A to Amend 2022 Budget

Documents:
  1. MEMO- Draft Financial Statements and Budget Amendment.pdf
  2. Res. 20230227 2022 Budget amendment.pdf
  3. Fin Stmt draft 12.31.22.pdf
2.

Review and act on proposal to sell fire truck #2481

Documents:
  1. Memo on fire truck.pdf
  2. Letter of Intent - Sell Pyrolance truck.pdf
3.

Review and discussion of upcoming funding needs and Gebhardt Road project

Documents:
  1. Gebhardt Road Reconstruction Project memo.pdf
  2. Gebhardt Road Reconstruction - Estimated timeline.pdf
4.

Review and act on vouchers

Documents:
  1. Voucher List 2.27.23.pdf
13.

Closed Session - May convene into closed session pursuant to Wis. Stat. Sec. 19.85 (1)(e) to deliberate or negotiate the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session with respect to 13405 Watertown Plank Road, commonly referred to as One Hour Martinizing (OHM) and pursuant to Wis. Stat. Sec. 19.85(1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is involved, more specifically, Beans Beans LLC v. Village of Elm Grove, Waukesha County Case No. 22CV1357.

14.

May convene into open session to take action on any closed session items.

15.

Other Business


A.

Discussion and possible action on establishing a Communication Intern position for the Village of Elm Grove (Trustees Stucker and Schindler)

16.

Adjourn



 
 Any person who has a qualifying disability as defined by the Americans with Disabilities Act who requires that the meeting or materials for the meeting has to be in an accessible location or format must contact the Village Clerk at 262-782-6700 or 13600 Juneau Boulevard by 3:00 PM Friday prior to the meeting so that any necessary arrangements can be made to accommodate your request.


NOTICE:  It is possible that members of, and possibly a quorum of, other governmental bodies of the Village may be in attendance at the above stated meeting to gather information.  No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to in the above notice.