VILLAGE OF ELM GROVE
 13600 Juneau Boulevard
Elm Grove, WI  53122
 
 BOARD OF TRUSTEES
 Tuesday, May 23, 2023  *  7:00 PM - Immediately following Board of Review  * Courtroom

or via Zoom:  

https://us02web.zoom.us/j/81637741536?pwd=eC8zSWpCSW5LRW9hdUV6RGNpbzI2UT09

Meeting ID: 816 3774 1536       Passcode: 077697

 AGENDA
 
 Roll Call
 Pledge of Allegiance
 

1.

Public Hearing

A.

Public Hearing - Proposed intergovernmental boundary agreement providing for mutually agreed upon boundaries between the Village of Elm Grove and City of Brookfield along North Avenue, specifically three parcels of land owned by Waukesha County and located within the North Avenue right-of-way.

2.

Public comments on any subject without any action, except possible referral to a governmental body or staff member

3.

Approval of Agenda


4.

Approval of Minutes

A.

Approval of Minutes - April 24, 2023

Documents:
  1. .2023-04-24 BT Minutes DRAFT.pdf
5.

Report of the Village President - Jim Koleski

6.

Report of Fire Chief - David Kastenholtz

Documents:
  1. .April FD Report.pdf
7.

Report of Police Chief - Jason Kubiak

Documents:
  1. PD April Summary.pdf
  2. .April PD Report.pdf
8.

Report of EMS Director - Dr. Jon Robinson

9.

Report of Village Clerk - Sandee Policello

A.

Denial of Claim - Geoffrey D. Wilber

Documents:
  1. Wilber claim 2-17-23.pdf
  2. Ltr to VOEG Re Recommendation (002).pdf
  3. 052323 Resolution to Disallow Claim - Wilber.pdf
10.

Report of Village Manager - David De Angelis

Update on ongoing projects.

Documents:
  1. Board memo 5-23-23.pdf
A.

Review and possible action regarding termination of 911 equipment sharing agreement with the City of Muskego and Village of Mukwonago

Documents:
  1. .Termination of 911 Equip Sharing Agreement.pdf
B.

Review and possible approval of intergovernmental cooperation agreement for the purpose of detaching lands to the City of Brookfield

Documents:
  1. .Boundary Agreement Elm Grove.pdf
  2. .ElmGroveAndBrookfieldNorthAve_ExhibitI.pdf
  3. .Exhibits.pdf
  4. .Ord 2832-23 Attachment of certain properties from Village of Elm Grove.pdf
  5. .Brookfield Boundary resolution.pdf
C.

Review and possible action regarding recruitment proposals for replacement of the Village Manager

Documents:
  1. Baker Tilly executive recruitment proposal.pdf
  2. McMahon Manager Proposal .pdf
  3. PAAElmGroveVASearchProposal(5102023).pdf
  4. Platteville City Manager - Position Profile.pdf
11.

Report of Village Attorney - Hector de la Mora


12.

Report of Standing Committees


A.

Plan Commission - President Koleski

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

Documents:
  1. .PC050123md.pdf
1.

Consideration and possible action on a "Resolution Approving an Amendment to the Project Plan of Tax Incremental District No. 2"

Documents:
  1. VB Resolution.pdf
  2. TID 2 Project Plan Amendment 4th DRAFT 2023-5-18.pdf
B.

Library Board - Trustee Castile

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

C.

Public Works - Trustee Schindler

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

Documents:
  1. PW051523md.pdf
1.

Review and possible action on Gebhardt Rd reconstruction, realignment and pathway bids from 5/11/23.

Documents:
  1. 1. MEMO- Gebhardt Road Project and Financing Determination.pdf
  2. 2. Gebhardt Road Funding.pdf
  3. 3. State Trust Fund Loan-Fact Sheet.pdf
D.

Public Safety - Trustee Sayas

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

E.

Legislative - Trustee Stuckert

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

F.

Park and Recreation - Trustee Shepherd

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings

Documents:
  1. .RC051823dm.pdf
G.

Administrative and Personnel - Trustee Stuckert

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

H.

Finance and Licensing - Trustee Koleski

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

1.

Review and act on license renewals - Alcohol, Cigarette and Dance

Documents:
  1. 23-24 Alcohol Renewal Memo.pdf
2.

Review and act on financing of Gebhardt Road and Daylighting

Documents:
  1. 1. MEMO- Gebhardt Road Project and Financing Determination.pdf
  2. 2. Gebhardt Road Funding.pdf
  3. 3. State Trust Fund Loan-Fact Sheet.pdf
3.

Project Updates and Financial Review

Documents:
  1. Financial Report 4.2023.pdf
  2. Financial comparison 2022-2023 April.pdf
  3. 2023 Project Summary.pdf
4.

Review and act on vouchers

Documents:
  1. Voucher List May 2023.pdf
13.

Closed Session - May convene into closed session pursuant to Wis. Stat. Sec. 19.85(1)(c) to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility; more specifically interview candidate(s) for Village Manager.

14.

May convene into open session to take action on any closed session items.

15.

Other Business


16.

Adjourn



 
 Any person who has a qualifying disability as defined by the Americans with Disabilities Act who requires that the meeting or materials for the meeting has to be in an accessible location or format must contact the Village Clerk at 262-782-6700 or 13600 Juneau Boulevard by 3:00 PM Friday prior to the meeting so that any necessary arrangements can be made to accommodate your request.


NOTICE:  It is possible that members of, and possibly a quorum of, other governmental bodies of the Village may be in attendance at the above stated meeting to gather information.  No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to in the above notice.