VILLAGE OF ELM GROVE
 13600 Juneau Boulevard
Elm Grove, WI  53122
 
 BOARD OF TRUSTEES
 Tuesday, June 27, 2023  *  7:00 PM  * Courtroom

or via Zoom:  

https://us02web.zoom.us/j/88479541327?pwd=WXAxUzdrT3NRWHE0TW0rZC9ZN0hLUT09

Meeting ID: 884 7954 1327   Passcode: 625943


 AGENDA
 
 Roll Call
 Pledge of Allegiance
 

1.

Public Hearing

2.

Public comments on any subject without any action, except possible referral to a governmental body or staff member

3.

Approval of Agenda


4.

Approval of Minutes

A.

Approval of Minutes - May 23, 2023

Documents:
  1. .2023-05-23 BT draft.pdf
B.

Approval of Minutes - Special Meeting - June 6, 2023

Documents:
  1. .2023-06-06 Minutes DRAFT BT.pdf
C.

Approval of Minutes - Committee of the Whole - June 6, 2023

Documents:
  1. .2023-06-06 Minutes DRAFT COW.pdf
5.

Report of the Village President - Jim Koleski

A.

Review and possible action on appointment of Ted Eull to Board of Public Works

Documents:
  1. Ted Eull Committee Application.pdf
6.

Report of Fire Chief - Brian Naylor

Documents:
  1. .FD May Report.pdf
7.

Report of Police Chief - Jason Kubiak

Documents:
  1. PD May 2023 Summary.pdf
  2. .PD May Report.pdf
8.

Report of EMS Director - Dr. Jon Robinson

9.

Report of Village Clerk - Sandee Policello

A.

Review and act on Memorandum of Agreement for Weights and Measures Inspection by WI Department of Agriculture, Trade and Consumer Protection

Documents:
  1. DATCP Weights and Measures Agreement.pdf
10.

Report of Village Manager - David De Angelis

Update on ongoing projects.

Documents:
  1. Board memo 6-20-23 - Village Manager.pdf
A.

Review and possible action on Resolution 20230627A Extension Agreement between the Village of Elm Grove and R&R Investments of Wisconsin, LLC

Documents:
  1. Reinders Extension Agreement 20230627A.pdf
B.

Review and possible action regarding policy and procedure for water laterals for individual properties adjacent to the watermain to be installed by Mandel for Caroline Heights

11.

Report of Village Attorney - Hector de la Mora


12.

Report of Standing Committees


A.

Plan Commission - President Koleski

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

Documents:
  1. .PC060523dm.pdf
B.

Library Board - Trustee Castile

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

C.

Public Works - Trustee Schindler

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

1.

Review and acceptance of Resolution 20230627 for the Annual CMAR Report

Documents:
  1. .2022 CMAR for Resolution.pdf
  2. .20230627 Resolution-Compliance Maintenance Annual Report.pdf
D.

Public Safety - Trustee Sayas

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

E.

Legislative - Trustee Stuckert

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

F.

Park and Recreation - Trustee Shepherd

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings

Documents:
  1. RC061323dm.pdf
G.

Administrative and Personnel - Trustee Stuckert

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

Documents:
  1. .AP061523md.pdf
1.

Review and act on proposed EMS paid on call changes

Documents:
  1. MEMO- Requested Change to EMS Paid on Call Program.pdf
  2. EMS crew pay increase memo from Jon Robinson.pdf
  3. EMS POC adjustment proposed 6.1.23.pdf
2.

Review and possible action on administrative staffing of general government office

Documents:
  1. Admin and Personnel 6.15.23 memo.pdf
3.

Review and act on request for temporary hiring of additional dispatcher

Documents:
  1. Memo- Dispatch hiring- JK.pdf
  2. Dispatcher 2023 costs-.pdf
H.

Finance and Licensing - Trustee Koleski

Report on discussion and any action taken at previous meetings, future agenda items, and upcoming scheduled meetings.

1.

Review and act on 2022 Audited Financial Statements

2022 Annual Comprehensive Financial Report

Baker Tilly Report on 2022 Audit

2.

Review and act on operator/bartender license application

Documents:
  1. Bartender-Operator License Application.pdf
3.

Review and act on Resolutions 20230627B and 20230627C, Applications for State Trust Fund Loans, previously approved on May 23, 2023

Documents:
  1. MEMO- State Trust Fund Loan Resolutions.pdf
  2. Res 20230627C STFL Application 1M.pdf
  3. Res 20230627B STFL App 178,150.pdf
4.

Review and act on vouchers

Documents:
  1. 0. Voucher List 6.27.23.pdf
5.

Other financial information

Documents:
  1. 2023 Project Summary.pdf
  2. Transportation Fund 2023.pdf
  3. Transportation Fund Budget 2023 - PD cost 10.27.22.pdf
  4. Financial Report 5.2023.pdf
  5. Financial comparison 2022-2023 May.pdf
  6. 2024 tentative budget workshop schedule.pdf
13.

Closed Session - May convene into closed session pursuant to Wis. Stat. Sec. 19.85(1)(c) to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.

14.

May reconvene into open session to take action on any closed session item

15.

Other Business


16.

Adjourn



 
 Any person who has a qualifying disability as defined by the Americans with Disabilities Act who requires that the meeting or materials for the meeting has to be in an accessible location or format must contact the Village Clerk at 262-782-6700 or 13600 Juneau Boulevard by 3:00 PM Friday prior to the meeting so that any necessary arrangements can be made to accommodate your request.


NOTICE:  It is possible that members of, and possibly a quorum of, other governmental bodies of the Village may be in attendance at the above stated meeting to gather information.  No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to in the above notice.